Movement Charter's discussion and monthly updates

This is a late posting (we’re almost in June!), but I wanted to use the chance that now have this Forum to share the Movement Charter Drafting Committee’s monthly update from April. Those updates published on the 10th day of every month, and they give a quick summary of what the Charter’s Drafting Committee has been up to.

If you wish to receive those updates (and other Charter announcements) more regularly, please consider subcribing to the Movement Charter’s Newsletter, distributed once each month!

April’s monthly update

I’m copying the full update’s text below to allow people here to use the automatic translation to read it. I’d like to note, though, that we do have quality translations on Meta in Arabic, French, German, Korean, Indonesian, Portuguese, Russian and Spanish. Check them out, if you speak these languages!

Meetings

Regular MCDC meetings (more frequent this month due to an experiment with weekly meetings):

  • 3 April: 120 minutes.
  • 10 April : 90 minutes
  • 18 April: 60 minutes. Joined for the first 30 minutes by two Board of Trustees liaisons.
  • 24 April: 90 minutes.

Other meetings:

  • Communications subcommittee: 13, 22 and 27 April
  • Research subcommittee: 15 and 28 April
  • Values/preamble subcommittee: 14 April

Completed work

  • Code of Conduct : The Committee’s internal code of conduct was finalized and is available on Meta.

Ongoing work & discussion

  • Drafting the Movement Charter : The drafting work will partly be prepared and carried out by subcommittees, each focusing on one particular topic. Each subcommittee will draft several outlines or “seed options” and present them to the community for review in the future. The initial topics that the Committee has identified are: 1. Values & Principles, 2. Governance and 3. Resources.

    • Values & Principles : There is now a subcommittee working on the first topic (Values & Principles). The subcommittee’s work may need to be first informed by the research.
    • Ratification : Committee discussed the need to wait and learn from the results of the Universal Code of Conduct Enforcement Guidelines ratification vote, a model which could be similar to the future ratification vote for the Movement Charter.
  • June in-person meeting : The Drafting Committee will meet in Berlin from 17-19 June. The meeting’s agenda will focus on the committee in general, and better defining the Movement Charter’s outline.

  • Research & documentation : The Committee is discussing research to help inform or prepare for its work. The scope is being discussed, the following are possible options for it: 1. Survey data collection and analysis (in the Wikimedia movement), 2. Summarizing previous documents about Wikimedia governance, 3. Finding and comparing “Charters” of other non-profit organizations, and/or 4. Consulting and engaging with experts.

  • Communications & stakeholder engagement : The communications subcommittee has finalized a strategic communications plan. As a part of this, the subcommittee is now working on a “stakeholder engagement plan”, which defines the desired level of engagement on Movement Charter according to three levels: 1. Informed, 2. Consulted and 3. Extensively engaged. Here’s an example in Dutch of a recent outreach.

  • Email management : The Committee agreed on a process to manage and respond to emails. A public email address will be announced soon.

  • Training : Some Committee members are joining a training in “nonviolent communication”. The training is provided by the Brazilian organization Sinergia Comunicativa in partnership with the Wikimedia Foundation. Other communications training is being discussed.

  • Staff support : The Committee is discussing the possible needs of additional support from staff for subcommittees, especially for the communications and research subcommittees.

  • Project management : The Movement Strategy and Governance Team will be providing support to MCDC members in managing and following up on tasks.

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This is a late posting of a Movement Charter Drafting Committee update from May 2022. Those updates are published on the 10th day of every month, and they give a quick summary of what the Charter’s Drafting Committee has been up to.

If you wish to receive those updates (and other Charter announcements) more regularly, please consider subcribing to the Movement Charter’s Newsletter, distributed once each month!

May’s monthly update

Meetings

  • Regular Committee meetings: 8th and 22nd May
  • Communications subcommittee: 4th, 11th and 25th May
  • Values & Principles: 12th and 30th May.

Completed work

  • In-person meeting planning: The Committee members prepared, in collaboration with their facilitator (Irene Laochaisri), a full program for their in-person meeting. The meeting will take place in Berlin, Germany between 17-19 June. The main objective is creating a draft outline of the Movement Charter, and agreeing on a methodology to draft the content of this outline.
  • The Committee’s newsletter subscription is open. Subscribers will receive monthly updates and announcements about upcoming consultations or public sessions regarding the Movement charter. It can be delivered to your talk page on your project of choice.
  • Replacing a resigned member: The group of affiliate selectors decided on replacement for a member who left the Committee. An official announcement will be made soon about the new member.

Ongoing work & discussion

  • Wikimedia Summit: The Committee is in touch with Wikimedia Deutschland and is expected to be involved in planning the Wikimedia Summit. The Committee will further discuss this with Wikimedia Deutschland during the Berlin meeting, between 17-19 June.
  • Relationship with the Board of Trustees: Until the end of April, as a pilot, two liaisons from the Board were attending 30 minutes during Committee’s meetings once a month. This proved unsatisfactory for both sides. As an alternative, the Committee offered the Board of Trustees one seat on the committee. The Committee perceived that this seat would add diversity in perspectives, and give the Board its desired voice. The Board, however, wishes to keep working through liaisons and not voting members. Discussions on the engagement with the Wikimedia Foundation’s Board of Trustees therefore still continue.
  • Staff support: The Committee presented its projected needs for support from staff in the near future. Those needs include support in: Documenting meetings, facilitation, logistical and project management support, communications planning, outreach, translations, and conducting research. The Wikimedia Foundation is reviewing the needs and evaluating if the current support staff can meet them.
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This is a late posting of a Movement Charter Drafting Committee update from June 2022. Those updates are published on the 10th day of every month, and they give a quick summary of what the Charter’s Drafting Committee has been up to.

If you wish to receive those updates (and other Charter announcements) more regularly, please consider subcribing to the Movement Charter’s Newsletter, distributed once each month!

June’s monthly update

Meetings

  • In-person meeting in Berlin: 17-19 June
  • Regular Committee meetings: 5th and 26th June
  • Values & Preamble subcommittee: 9th June
  • Communications subcommittee: 8th June

Completed work

  • In-person meeting: The Movement Charter Drafting Committee met for the first time in Berlin in-person, on 17-19 June. A Diff blog post will be published soon with more details about this. The meeting had the following goals and outcomes:
    • Charter outline: There is progress made working on the outline of the Charter. The Committee is still discussing several options for how the outline (which is like a “table of contents”) may be organized.
    • Drafting methodology: There is progress made in agreeing on the methodology to draft the content of the Movement Charter. The methodology will be shared when ready.
    • Drafting subcommittees: The Committee is setting up the subcommittees to focus on drafting different parts of the outline.
  • Replacing an MCDC member: Jamie Li-Yun Lin decided to leave the MCDC in May. Starting from June 26th, she has been officially replaced with Daria Cybulska. The replacement was made by the same group of selectors that selected Jamie, in accordance with the MCDC member replacement guidelines.
  • Position towards the Hubs Minimum Piloting Criteria: During the in-person meeting, the MCDC discussed the Hubs Minimum Piloting Criteria. The Committee agreed that it does not see itself as a committee responsible for approving Hubs, and will not take this role. Hubs, though, will be defined in the Movement Charter (like other governance structures in the movement).
  • Official email address: You can now be in contact with the Movement Charter Drafting Committee using the official email address: movementcharter@wikimedia.org

Ongoing work & discussion

  • Relationship with the Board: The MCDC decided to permanently invite two Board of Trustees liaisons to all the Committee’s meetings. One exception of this is when specific internal topics are being discussed, like Code of Conduct cases. From their side, the Board of Trustees invited two MCDC members to join their meeting on 23 June.
  • Drafting methodology: Following the in-person meeting, the Committee continues to discuss the methodology for drafting the Movement Charter. The document will be publicly shared when completed.
  • Finalizing the Movement Charter outline: Following the in-person meeting, the Committee continues to discuss the outline of the Movement Charter (almost like a “table of contents”).
  • Establishing drafting subcommittees: Following the in-person meeting, the Committee continues to discuss setting up drafting subcommittees to start working on the content.
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This is a Movement Charter Drafting Committee update from July 2022. Those updates are published on the 10th day of every month, and they give a quick summary of what the Charter’s Drafting Committee has been up to.

If you wish to receive those updates (and other Charter announcements) more regularly, please consider subscribing to the Movement Charter’s Newsletter, distributed once each month!

July’s monthly update

Meetings

  • Regular Committee meetings: 10th and 24th July
  • Communications subcommittee: 6th and 20th July

Completed work

  • Wikimedia Summit participation planning: Most of the Committee members will participate in the Wikimedia Summit, which will include dedicated sessions for the Movement Charter. The Committee also agreed to meet for two days before the Summit (7-11 September overall). This also includes attending two meetings of the Board of Trustees, to which two MCDC members are invited.
  • Finalizing the drafting methodology: The Committee finished developing a rough methodology to use in drafting the Movement Charter, based on which drafting groups can already start their work.

Ongoing work & discussion

  • Facilitator replacement: Irene, the Committee’s previous facilitator, decided to step down from her role at the end of June 2022. The search for a replacement is ongoing. Committee members are taking turns in facilitating meetings, and also participating in the replacement process.
  • Wikimania participation: The Committee is creating an introductory video about the Movement Charter to present at Wikimania.
  • The Movement Charter outline: The Committee reached agreement on a rough outline for the content of the Movement Charter (to be published soon on the Movement Charter content page).
  • Establishing drafting groups: The Committee agreed to start forming drafting groups for three chapters in the Movement Charter. Those chapters will be the following:
      1. The Preamble
      1. Values & Principles
      1. Roles & Responsibilities
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Hi there!

This is a Movement Charter Drafting Committee update from August 2022. Those updates are published on the 10th day of every month, and they give a quick summary of what the Charter’s Drafting Committee has been up to. This month it is published earlier due to the highlights about the Wikimedia Summit, which is taking place from 9-11 September.

If you wish to receive these updates (and other Charter announcements) more regularly, please consider subscribing to the Movement Charter’s Newsletter, distributed once each month!

Monthly updates - August

Meetings

  • Regular Committee meetings: 7th and 21st August
  • Communications subcommittee: 3rd, 17th and 31st August
  • Values & Principles drafting group: August 31st
  • Roles & responsibilities drafting group: 29th August

Completed work

  • Drafting Groups set up: Having finalized the Movement Charter outline, the Committee formed drafting groups to start drafting content. Each MCDC member was asked to up for at least one (full membership is shown in the Drafting Committee page). The Drafting Groups are the following:
    • Preamble
    • Values & Principles
    • Roles & Responsibilities
  • Summit deliverables planning: The Committee agreed that each of the three drafting groups will be submitting at least one draft introductory paragraph to be published and discussed at the upcoming Wikimedia Summit.
  • Movement Charter video: The Committee and the MSG team created a short video (~8 minutes). The video briefly explains what the Movement Charter is, and introduces the Drafting Committee members. This video was streamed during Wikimania.
  • Wikimania sessions: The Committee hosted two sessions at Wikimania to introduce the Movement Charter and answer questions. The sessions are summarized on Meta.
  • In-person meeting summary (June 2022): The Committee published a short summary of its in-person meeting in June to openly share the results and outcomes.

Ongoing work & discussion

  • Committee facilitation: The search for a facilitator continues. Meanwhile, Committee members are self-facilitating the meetings.
  • Timeline: The Committee is in the process of updating its timeline to reflect recent changes.
  • Summit survey: The Drafting Committee designed and is currently reviewing a survey to share with affiliates during the Wikimedia Summit, to collect feedback for the Movement Charter content and relevant processes.
  • Future in-person meetings: The Committee is planning future in-person meetings further ahead with considerations of venues where visa processing is easier in an attempt to accommodate the numerous difficulties faced by some members.
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Hi there,

Please find monthly updates on the Movement Charter’s Drafting Committees’ work for the month of September, 2022.

Monthly updates - September 2022

Meetings

  • In-person meetings (Berlin): 7-12 September, including the Wikimedia Summit 2022
  • Open weekly meetings: 4, 15, 22 and 29 September
  • Regular Committee meetings: 18 September
  • Preamble drafting group: 3 and 24 September
  • Values & Principles drafting group: 1, 21 and 29 September
  • Roles & responsibilities drafting group: 1, 26 and 29 September
  • Communications subcommittee: 14 and 28 September

Completed work

  • Presenting Movement Charter content at the Wikimedia Summit: The Committee presented their first drafts at the Wikimedia Summit 2022 (on 9-11 September). The drafts covered three sections: The Preamble, Values & Principles and Roles & Responsibilities. The Committee is currently integrating the feedback on those drafts.

Ongoing work & discussion

  • Drafting Movement Charter sections: Drafting Groups of MCDC members have been developing multiple versions of draft sections. Drafts were presented and discussed at the Summit, and the Committee is currently revising them based on feedback. The drafts cover three sections: Preamble, Values & Principles and Roles & Responsibilities.
  • Event attendance planning: The Committee is planning how to present and have outreach sessions at most major regional events, like WikiArabia, WikiConvention francophone, ESEAP conference and so on.
  • Community Consultation & Communication Plan: The Committee is working on a plan for community outreach and consultation on the Movement Charter content. The Movement Strategy and Governance Team is helping produce the plan. The consultation periods will follow the Movement Charter timeline.
  • Facilitator hiring: The Committee prepared a “statement of work” to hire a new facilitator to support its meetings and work. The search for a facilitator is ongoing.
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@Qgil-WMF , @NPhan_WMF , can we please create a thread for general discussion of the Movement Charter drafting process itself?

I am not able to find any such general thread for this topic. if such a thread exists, then could you please add the “Movement Charter” tag to that thread? thanks.

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Great suggestion, @Sm8900 ! We should have a general thread coming soon, in time for the community consultation period. We’ll be publishing draft texts for some of the content of the Movement Charter this week, so people can review and feedback on using different avenues:

  • on Meta
  • on the Forum
  • via an optionally anonymous survey
  • attending a regional conversation with the MCDC members around the draft texts

More information coming soon!

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Here it says “Preamble, Values & Principles, and Roles & Responsibilities (intentions statement). The drafts of these sections will be available on the Meta page here on November 14, 2022”. I really don’t want to set up unneccessary pressure but it would be good to have something practical to talk about.

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We are working on translations of the drafts right now, for equitable participation :slight_smile: But rest assured, they’re coming online as we speak!

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I have renamed this thread; its title is now: " Movement Charter’s discussion and monthly updates .

I am tagging @Qgil-WMF , and @NPhan_WMF , to ask for any feedback they may have, and to make sure this has their approval. I absolutely respect their right to have the final say over any decisions, actions, revisions,etc here. thanks very much.

October 2022

Meetings

  • Open weekly meetings: every Thursday
  • Regular Committee meetings: 2 and 16 October
  • Preamble drafting group: 22 October
  • Values & Principles drafting group: 10 October
  • Roles & responsibilities drafting group: 3 and 17 October
  • Communications subcommittee: 12 October

Completed work

  • Movement Charter draft chapters: The Committee completed three draft chapters: The Preamble, Values & Principles and Roles & Responsibilities (purpose statement). The drafts will be published on Meta, along with a call for feedback, on November 14th. These drafts will be translated in the 15 priority languages.

  • Community Consultation & Communication Plan: The Committee and Movement Strategy and Governance team finalized an outreach and consultation plan for the Movement Charter drafts review. The consultation periods will follow the Movement Charter timeline.

  • Participation at events: Committee members took part in several community events and presented sessions or panels about the Movement Charter. Events included: Wikidata Conference Istanbul, WikiArabia, and WikiIndaba. Upcoming events include WikiConNL and others.

  • Decision on membership: The Committee decided not to add new members or replace those who step down after 1 January 2023, unless for exceptional reasons. For more details, please see this page.

Ongoing work & discussion

  • Readability and legal reviews: The Committee is integrating feedback to the Movement Charter drafts based on a readability and translation review (by the Movement Strategy and Governance Team) and a legal review (by the Wikimedia Foundation’s Legal staff) before the drafts will be shared on Meta for a broader community review.

  • Ratification methodology: The Committee is drafting an early, rough draft of a methodology for ratifying the Movement Charter.

  • New drafting groups: New drafting groups are being formed to work on next chapters of the Movement Charter (besides the ones included in the upcoming community consultation). Topics of the new chapters will be: the Global Council, Decision-making and Amendments & Implementation (see the Movement Charter outline for details), while the work on the Roles and Responsibilities chapter is also continued.

  • Facilitator hiring: The call for proposals for an MCDC facilitator is closed. Three representatives of the committee will be working with the MSG team to complete the new hiring process by the end of November.

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@Sm8900 and @MBq – you can learn more about the Movement Charter community consultation period here: Get prepared for the Movement Charter feedback sessions - #5 by NPhan_WMF

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Thank you, no need to hurry. The newly published drafts look ok to me…

Of course, this is the peaceful part. The controversial stuff, i.e. communities vs chapters vs foundation checks & balances, are still to come.

It surely is a continuous process… The charter will need to be updated once in a while depending on the needs of the community.

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